Container Inspection Audit, Compliance & Evidence-Chain Software
Built for the operations leaders, quality managers, and compliance officers who carry the audit posture of multi-site container operations — and who need one governance layer behind every audit cycle, not one improvisation per audit. Replace ad-hoc photo libraries and shared folders with structured inspection records that survive CSC periodic inspections, ACC cleaning audits, lessor and shipping-line audits of repair history, and internal GDPR data-handling reviews under one retrieval mechanism.
Why most inspection records collapse the moment an audit lands
Container inspection records become audit evidence only when four governance properties hold: continuous audit capture, validated container indexing, controlled retention, and a logged access chain. Photos in a shared drive, a chat thread, or a depot manager's phone meet none of those tests — and an auditor, lessor, shipping-line counterparty, or DPO disputes the inspection by default when the record cannot be reconstructed quickly under those four headings. The exposure does not sit with the field worker; it sits with the leadership team that signs off the audit posture.
In many operations, inspection records are still
The result when an audit arrives
A Continuous Audit Inspection Workflow — From Capture to Audit Production
ConPDS Checker structures container inspection documentation around the four disciplines an auditor actually checks: continuous audit capture, validated container linkage, controlled retention, and on-demand production.
Logged Photo and Metadata Capture
Field staff capture inspection photos on standard smartphones; the app retains timestamp, device-recorded geographic location when available, and device identity at the moment of capture. Photos captured in the mobile app cannot be tampered with in flight; once in the system, users can edit and annotate, and when a photo is edited Checker keeps the original upload for restore.
ISO 6346 Validation Linked to the Inspection Record
On-device OCR with ISO 6346 check-digit verification reads and validates the container number (owner code, serial number, and check digit). Wrong recognition is flagged so the user can retake or enter the number manually — linking every photo to the active inspection record at capture and reducing misattribution between containers, inspection types, or counterparties.
Configurable Retention and Role-Based Access
Retention windows are configurable per tenant and per inspection type — CSC inspections on the periodic cycle, lease returns on the contractual claim window, wash records on the customer audit horizon. RBAC scopes who can view, export, or distribute each record, and every access event is logged.
One-Click Audit Production
Container number, work-order reference, date range, depot, or inspection type returns the matching record in seconds. Full structured exports — photos plus metadata under a single ISO 6346-validated reference — are a one-click action when an auditor, lessor, or counterparty asks.
What Audit-Defensible Documentation Actually Requires
Six properties separate audit-grade inspection documentation from a folder of phone photos. ConPDS Checker bakes all six into the record at capture — not after the auditor arrives.
Ad-hoc inspection records vs the audit-grade evidence chain
An auditor's first question is "show me the inspection record for this container on this date — and the access log for who has seen it." The operator with the evidence-chain layer produces it in seconds and passes the audit. The operator without it reconstructs from chat threads and shared folders, fails the request, and inherits a finding. The difference is built into the workflow at capture, not negotiated afterward.
Frequently Asked Questions — Audit & Compliance Documentation
Pass the audit on the first request — every audit, every cycle
See how ConPDS Checker turns container inspection documentation into a governance layer the leadership team can rely on across audit cycles — continuous audit capture, configurable retention per inspection type, role-based access, logged edits with originals retained for restore, privacy-by-design on EU-hosted infrastructure with standard DPA on request.