Structured depot photo documentation works in four steps: capture linked to the validated container number, a searchable container-based archive, optional rule-based distribution to shipping lines and agents, and retrieval by container number in seconds. ConPDS Checker runs that workflow end-to-end for container depot inspection, repair, and lease return.
Built for depots running daily inspection, repair, and lease return at scale across one or many sites. Replaces WhatsApp threads, shared folders, and personal-device archives with a container-linked evidence record retained on terms the depot controls, and retrievable in seconds for the disputed interchange, the lessor audit, and the repair claim.
No obligations — reply within 1 business day · Checker adapts to your depot — workflows, integrations, and rollout cadence follow your operation, not a vendor script.
Where Depot Documentation Quietly Costs Money
Container depots run structured operations against unstructured documentation. Inspections happen, repairs ship, lease returns close — but the evidence behind every charge sits on personal devices, in chat threads, and in shared folders. A disputed repair without defensible evidence becomes a direct operational cost; the cost shows up everywhere except the line item called "documentation".
Photo volume alone makes this hard to manage informally: inspecting around 100 containers in a shift can generate 600 or more images across gate-in, damage recording, pre-repair, and gate-out events. Without container-linked capture at the point of the photo being taken, that volume is exactly what turns into unretrievable evidence later.
In many depots, inspection photos are
Captured on personal devices with no central backup
Shared via WhatsApp or email — stored in chat threads, not container records
Filed in shared folders without consistent naming or structure
Difficult to retrieve when a dispute arises weeks or months later
Not connected to depot management systems or container references
Result
photo_camera
High daily photo volume with no structured storage
folder
Manual organisation takes time that field teams do not have
send
Informal sharing creates no audit trail or distribution log
search
Retrieval depends on individual memory and device access
Manual photo handling can be the cheapest line on the spreadsheet and still be the most expensive thing the depot operates. Disputed repair charges that get written off, lease return disagreements without defensible condition evidence, and lessor audits that surface reconstruction work nobody planned capacity for all land on the same desk. A container-linked evidence layer takes documentation quality off individual diligence and onto a measurable process leadership can govern.
A Container-Linked Evidence Workflow Built for Depots
ConPDS Checker turns inspection, repair, and lease return into a defensible evidence record — captured on mobile, validated against the ISO 6346 container number at the point of capture, retained under your retention rules, and integrated with the depot management system already in place.
01
Capture
02
Recognise
03
Access
04
Integrate
Step 01 — Capture
Capture Inspection and Repair Photos in the Yard
Field workers use the ConPDS Checker mobile app on their existing smartphones or tablets — no additional hardware required. Photos are taken during damage inspections, repair documentation, lease return condition reports, and pre- and post-repair checks. The app is designed for speed in real depot conditions.
Step 02 — Recognise
Automatic Container Number Recognition
Checker OCR reads the container number on the device — including offline — and verifies the ISO 6346 check digit (owner code, serial number, and check digit) before linking the photo to the container record. Wrong recognition is flagged to the technician; if a number is not recognized, they can retake the photo or type the container number manually. This keeps documentation error at the point of capture instead of surfacing weeks later during a claim review.
Step 03 — Access
Immediate Web Dashboard Access
All photos are available instantly in the browser-based dashboard. Office staff can search by container number, review inspection documentation, organise repair cases, and retrieve the full record in seconds. Configured distribution rules can also push the same documentation to shipping lines, leasing companies, and agents via email, FTP, SFTP, or API — immediately or after a configured delay, with every attempt logged as success or failure. Distribution runs only where a rule has been configured for the event.
Step 04 — Integrate
Integration With Depot Management and M&R Systems
Documentation can be pushed directly to your depot management or M&R systems via API — eliminating manual upload, duplicate handling, and documentation gaps. ConPDS Checker connects to existing operational systems so that container inspection and repair photo records flow into the right place automatically. See also how the reefer inspection documentation workflow extends this platform for PTI and pre-trip checks.
EOSDepotMasterMaersk AEMSCMA-CGMIMARSMSC OVMRHapag FISCustom APIREST · FTP · SFTP& more on request
An Evidence Layer Underneath the Operation You Already Run
ConPDS Checker does not replace your depot management system. It adds the operational evidence layer DMS platforms do not provide — container-linked records, audit-logged access, and configurable retention — without changing how the yard already works. For wash station operations, see how the container wash evidence layer applies the same workflow to before-and-after wash records.
✗ Informal Photo Handling
✗ Evidence scattered across personal devices and chat threads
✗ No container-number link — retrieval depends on memory
✗ Informal sharing with no distribution log
✗ Disputed charges become reconstruction work, not retrieval
✗ Documentation quality varies by depot and by shift
✓ Container Depot Evidence Layer
✓ Every record linked to a validated ISO 6346 container number at capture
✓ Searchable by container number, date, depot, or inspection type
✓ Controlled distribution with every send logged against the user and recipient
✓ Full inspection and repair history retrievable in seconds — months later, on demand
✓ One workflow, one archive — same evidence standard across every depot
Mobile-First Capture for Real Depot Conditions
ConPDS Checker is built for field use — not office environments. Designed for depots handling high daily inspection volumes, the interface is optimised for speed and simplicity so field workers produce a defensible evidence record without additional training, additional hardware, or additional workflow steps.
smartphone
Mobile capture interface — ConPDS Checker for container depot inspection evidence
desktop_windows
Browser dashboard — container-linked inspection records, searchable by container number
Container number recognition and capture work offline, directly on the device — queued records synchronise automatically when connectivity returns
Runs on standard smartphones — no additional hardware, no specialist devices, no per-user provisioning
Designed for fast capture in container yards, terminal areas, and depot environments
Field workers do not require complex onboarding — the interface is focused on speed
Operating Inside Active Container Depot Environments
ConPDS Checker is the depot inspection evidence layer for operations across Europe — independent depots, multi-site networks, lessor return depots, and shipping-line repair workshops. Tens of thousands of container-linked records flow through the platform every day. Field-tested since 2013 and refined continuously against the operational reality of depot work.
2013
Field-tested in active European depot environments since
100+
Depot locations and service facilities standardised on the evidence layer
10M+
Container-linked inspection records stored and retrievable on demand
Who Is This Designed For?
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Independent container depots running daily inspection, damage, and repair documentation under retrieval pressure
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Depot networks needing one evidence standard across multiple sites — and one archive to govern it from
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Repair workshops and terminals tying container-linked evidence into M&R workflows and shipping-line claim review
EU-hosted with privacy-by-design, supporting GDPR-governed workflows — data is encrypted on-device and in transit. Role-based access controls govern who sees which records — inside the depot and across the organisations the depot reports to.
Security, Retention, and Audit Posture
Privacy-by-designEU-HostedEncrypted in TransitRole-Based AccessConfigurable RetentionEnd-to-End Audit Log
Photos stored encrypted on the device until upload, and encrypted in transit — inaccessible to other apps on the field device
Role-based access controls configurable per user and per depot — governance scales with the operation
Retention can be set globally across all terminals, with customer admins able to override retention on specific terminals — enforced continuously once configured
Every capture, access, and distribution event is logged automatically — including photo edits (with the original retained for recovery), tags, notes, and later changes to those fields
Device-recorded geolocation can be attached to captured photos, and the app can be configured to require it
Frequently Asked Questions About the Depot Evidence Layer
Does this replace our depot management system?
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No. ConPDS Checker integrates with your existing depot management system — including EOS, DepotMaster, Maersk AEMS, CMA-CGM, IMARS, MSC OVMR, Hapag FIS, Seaco, Triton, and custom APIs. If your system is not yet supported, we will add the integration on request. It adds the operational evidence layer DMS platforms do not provide: container-linked inspection and repair records, ISO 6346-validated container numbers, configurable retention, audit-logged access, and controlled distribution to customers and agents.
Can we use our existing devices?
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Yes. The ConPDS Checker app runs on standard iOS and Android smartphones and tablets already in use by field teams. No additional hardware, scanners, or specialist devices are required. Field workers use the same devices they carry today — the app handles container number recognition, photo capture, and upload automatically.
Does it work in areas with poor connectivity?
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Yes. Checker's container number recognition and capture work offline, directly on the device — including OCR, photo capture, and container record tagging. Records are queued on-device and synchronise automatically when connectivity returns. This makes it reliable in container yards, terminal gate areas, and depot environments with intermittent or no signal.
Is our inspection data secure?
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Yes. Checker is EU-hosted with privacy-by-design. Photos are stored encrypted on the device until upload, and encrypted in transit over HTTPS. Role-based access controls ensure that only authorised personnel can view, retrieve, or share records, and every capture, access, and distribution event is logged in a continuous audit trail — supporting both internal governance and external dispute resolution, and GDPR-governed workflows.
How quickly can we start using the evidence layer in our depot?
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ConPDS can fully onboard a depot within hours for a standard deployment — tenant configuration, user and role management, and standard distribution rules, handled by the ConPDS team. An initial onboarding call is included with every subscription, and no on-premise infrastructure is required. Broader integration programmes with your depot management or M&R system may take longer and are scoped separately, but the core container-linked evidence workflow can be running the same day.
Related Resources
Container Operational Evidence Platform
The category hub connecting depot inspection evidence with Checker, Tracker, Autogate, audit trails, repair workflows, and gate records.
The same evidence layer applied to reefer PTI and repair — container-linked technical evidence (compressor, electrical, alarms) for AEMS distribution and high-stakes claim defence.
Before-and-after wash records on a single container, defensible for invoice review and cleaning-certificate validation across customers and shipping lines.
Shipping-line M&R systems, depot management systems, and structured exports — every integration ConPDS Checker connects to, and how new integrations get built.
Make Depot Inspection Evidence Defensible by Default
If your depot is producing inspection, repair, and lease return records every day, the question is not whether you have evidence — it is whether you can produce it on demand for the disputed charge, the lessor audit, and the shipping-line claim. The depot evidence layer takes that off individual diligence and onto a measurable process.
